The donor must provide a list of all materials in question using the submission forms for items to be acquired by the Cinémathèque québécoise. For each work, the following must be specified: type of asset (photographs, scripts, films, videos, etc.), status (master print, copy, original), quantity, format (Betacam, 35mm, etc.) and provenance. Basic information (title, director, year, etc.) must also be provided. We also welcome other relevant information about the historical and cultural significance of the items, as well as their condition;
Our teams will then formulate an acquisition plan for study by the acquisitions committee. The committee will verify that the acquisition plan is consistent with the Cinémathèque’s collections management policies and that the items are of interest. It will also review the terms of the acquisition contract. The committee has the power to accept or reject the offer in whole or in part;
Once the acquisitions committee has made a decision, those items that have been accepted can be transferred to the Cinémathèque. A donation contract will be signed at that time;
Our teams will then catalogue and process the items before performing a full archival appraisal. The appendix to the contract containing the inventory will then be updated and must be signed again;
Once all preceding steps are complete and the donor has requested a charitable donation tax receipt, the Cinémathèque will appraise the fair market value of the donation, according to applicable policies. If the fair market value is under $10,000, the appraisal will be done internally, and the decision is final.
It is important to note that the Cinémathèque cannot guarantee a timeline for the steps described above. The time required depends on several factors, such as the quantity and nature of the material, its condition and category, or the exhaustiveness of the information provided by the donor. In addition, fees may be payable by the donor for cataloguing, processing and fair market value appraisal.
Finally, please note that the Cinémathèque cannot accept liability for goods, objects or documents delivered to its premises in the absence of a prior agreement.